Job vacancy Accounts Receivable / Inventory Clerk

JOB BY
Progressive Recruitment Specialists Ltd.
#8 Kitchener St, Woodbrook, Port Of Spain
  +1 868 226 PRSL (7775), 1 868 628 4885

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WORK AT
Caribbean Roasters
Job Type
Employee
Job Status
Full Time
Announced
13 January, 2022
Job Title

Accounts Receivable / Inventory Clerk

Job Location
Diego-Martin or Westmoorings, North West
Job Presentation

JOB RESPONSIBILITIES - ACCOUNTS RECEIVABLE / INVENTORY CLERK

PURPOSE:
The responsibility of the Accounts Receivable/Inventory Clerk would entail performing a variety of accounting and bookkeeping duties according to established policies and procedures for sales, receivable, and inventory management. This role oversees the administration of receivable accounts such as reconciliation and disbursement of customers invoices/statements, working with the sales team on delinquent accounts and ensuring payments are timely. This position also requires supervising of all aspects of the inventory i.e., verify stock balances for all raw materials and finish goods, parts, and machines, ensuring goods received are accurate and transfers are complete. The candidate will report to the Financial Controller whom you will be working with to oversee physical stock counts and prepare financial reports as needed.

ACCOUNTS RECEIIVABLE / INVENTORY CLERK RESPONSIBILITIES:
  • Oversee all aspects of the account receivable, which includes billing, statement reconciliation, follow up on payments, scheduling collections, prepare and disburse invoices to customers, etc.
  • Generate reports from Accounting and Inventory software for review and analyze transaction information to identify refunds, delinquent accounts, insufficient payments, stock outages, negative balances, etc.
  • Prepare a list of customer payments for collection on a weekly basis for the sales team to follow up.
  • Support the Sales Manager with up-to-date AR reports to be reviewed and disbursed at each sales meeting with the team.
  • Prepare and coordinate bank deposits on a weekly or in increments based on the business needs.
  • Work with customers to resolve disputes and follow up with credit notes/refunds in a timely manner.
  • Enter daily van sales invoices and update inventory levels from main stock and/or as requested by the Sales Manager.
  • Prepare and distribute via email, all local and export customer statements on a timely basis and follow up on outstanding payments.
  • Assist the Financial Controller with monthly cash flow preparation and review of customers’ accounts and inventory balances.
  • Always maintain confidentially of all financial and administrative information.
  • Maintain accurate financial records for all receivable customers which includes, names, addresses, email contact, payment terms, etc.
  • Follow up on all inventory purchases and organize documents for accurate costing.
  • Prepare costings for local and foreign purchases and update inventory quantities upon approval of costings.
  • Assist in providing back-up to the billing clerk with walk-in customers, online orders, food and retails customers, commissions, and rentals, etc.
  • Manage the inventory by ensuring balances are accurate and current in a timely manner.
  • Generate inventory reports from the Fishbowl software to carry out audit/cycle counts, reconciliation of items, review discrepancies in raw materials or finished goods and resolve system variance, etc.
  • Review internal control procedures for AR and inventory management and recommend solution for weaknesses identified.
  • Work with the Financial Controller to review, plan and update the procedure for each inventory count.
  • Ensure QuickBooks reflect accurate financial records for inventory and its associated cost.
  • Responsible for all filing related to this position.
  • Assist with administrative duties as required.

EDUCATION
  • 5 CXC/ CSEC passes including mathematics and English Language
  • Completion of ACCA Level 1 or CAT Level 3
  • Pursuing ACCA level 2
EXPERIENCE
  • Minimum 2 years working experience in accounting
  • Proficient with Microsoft Office, particularly Excel, Word, and Outlook
  • Experience in the Accounts Receivable and/or inventory would be a definite asset
  • Some experience with QuickBooks Accounting Software would be preferred
  • Strong customer service orientation
  • Detail oriented and result focus
  • Sound communication skills both written and verbal
  • Willingness to collaborate and work as part of a team
Valid Till
27 Jan, 2022


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