Job vacancy Records Management Resource

Our client is recruiting for a RECORDS MANAGEMENT CLERK for their POS office on a temporary basis.

Job Summary

The incumbent assists with the classifying, coding, inventory and storage processes of the Records Management Unit.

Job Responsibilities/Accountabilities:

• Receives all incoming hardcopy mail to the Commission as well as other documents from divisions/ departments of the Commission.
• Sorts and distributes mail for data entry using the Records Management Site on the Intranet.
• Sorts and files all hardcopy documents including printed e-mails.
• Assists with the creation and maintenance of physical folders, and the generation of all physical and electronic labels.
• Assists with the maintenance of box files and magazine cases for financial and bulky documents.
• Assists with the maintenance of the charge-out system and assists with the processing of overdue notices.
• Responds to requests from staff for services as well as for records and information stored in the records centre.
• Assists with the filing and minuting of all files, box files and magazine cases in the records center.
• Photocopies, scans and prepares documents for dissemination as required.
• Prepares and maintains an inventory of all stationery stored in the records centre, and arranges for orders as required.
• Performs all other job-related functions as required.

Job Qualifications and Experience:

• Five (5) CXC/GCE subjects (inclusive of English Language and Mathematics).
• 1-2 years work experience in a service environment.
• Any other relevant combination of education, and experience and training would be considered.

Job Competencies:

Technical Competencies:

· Good oral and written communication skills

· Filing and records keeping skills

· Proficiency in Microsoft Office Suite

Behavioural Competencies:

· Integrity

· Teamwork / Cooperation

· Initiative / Drive

· Customer Oriented

· Results Oriented

· Flexibility/Adaptability

Job Ref: RM

28.50 (TTD)

28 Jun, 2024 (61 days left)