Job vacancy Contracts Administration Assistant

Our client in the Couva , is seeking to onboard a Contracts Administration Assistant.

Job Summary:

Reporting to the SCM Supervisor, the Contracts Administration Assistant provides administrative support to the SCM department in preparing, organising and filing all documents as it relates to corporate procurement transactions.

Dimensions

• The position of Contracts Administration Assistant provides a range of administrative support services to the supply chain function within the Corporate Partnerships Group.
• The contracts and procurement services activity is supported by administrative systems which pre-qualify contractors, monitor and report on supplier compliance with the prequalification system and otherwise document supplier information and performance.
• The position essentially applies established office practice skills and procedures, appropriate document processing and information storage technology to support the department. The position operates under general guidance with access to supervisory assistance as required and functions within clearly prescribed rules, regulations and internal controls.
• The position’s performance expectations are clearly detailed and understood and are expected to be achieved through the application of the position’s technical and managerial capabilities.
• The position is bound by clear performance expectations and has no financial authority.

Individual’s Safety Responsibility

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work shall be conducted according to established safe practices and procedures. Please refer to the client’s Safety Manual.

Nature & Scope

The Contracts Administration Assistant has responsibilities as prescribed by the SCM Supervisor, ranging from co-ordinating site visits, verification of prequalification and STOW status, preparing tender packages, issuing all tenders, purchase orders/service contracts, creating and filing documents, to interacting with internal customers, vendors and contractors, as required in accordance with established policies and procedures. The position provides administrative support as it relates to organizing information and documentation, obtaining contractors’ signatures on service contracts, sourcing quotations, updating the tender portal, contractor performance evaluation database and other facets of procurement administration, as directed.

Duties & Responsibilities

Job Specifications:

Minimum Acceptable Academic Qualifications

• Degree in Management, Economics or Engineering.
• A Graduate Diploma from the Chartered Institute of Purchasing and Supply (CIPS) or the Institute for Supply Management will be considered an asset
• A minimum of three (3) years working experience in a related function.

Specific Skills and Knowledge Requirements:

• Knowledge of procurement principles, practices, regulations and standards related to procurement.
• Computer literate with working knowledge of Microsoft Office Suite of Applications.
• Sound interpersonal, communication and organisational skills.
• Understanding of contract terminology.
• Ability to comprehend and apply computerised database management systems.

Please email resumes and certificates to [email protected] and indicate you salary range in your email.

Job Ref : RM