Job vacancy Corporate Services Assistant

Our client in the Port of Spain area is seeking to onboard a Corporate Services Assistant for a two months temporary contract .

Job Summary:
The Corporate Services Assistant will provide administrative support in the areas of operations, facilities management, event management, procurement, fleet management, overseas travel, security administration and customer service.

J ob Responsibilities/Accountabilities:

• Liaises with the Corporate Services Officer, Facilities Coordinator and Handyman on rectifying all operations, procurement and facilities matters;
• Functions as relief Facilities Coordinator;
• Liaises with contractors and suppliers on facilities and procurement matters;
• Prepares reports and updates on outstanding facilities matters;
• Sources products and services as required for the Commission;
• Liaises with suppliers on problems and issues with orders;
• Investigates payment discrepancies;
• Disburses and reimburses Petty Cash;
• Makes hotel bookings and travel arrangements for Officers travelling on official duty;
• Prepares per diem for Officers travelling on official duty;
• Assist in the coordination of Public Awareness Programs, Training , Conferences, Seminars, Hearings and any other special events/functions hosted by the Commission;
• Collection of various payments from staff (e.g.: contributions, purchases);
• Coordinates the collection and delivery of mail with Chauffeur/Messengers (internal &
• external);
• Functions as relief receptionist, answers the telephone in a professional manner; directs calls to appropriate individuals and/or takes and relays messages;
• Receives and stores goods delivered to the Commission;
• Updates and maintains an inventory of stationery and goods at the Commission;
• Assists with the acquisition, supply and maintenance of vehicles for the Commission for general use and staff assignment;
• Liaises with all staff on general corporate services matters;
• Preparation of letters and memos;
• Maintains and updates databases and logs; and
• Performs other related duties as required.

Job Qualifications, Experience & Knowledge:

• 5 CXC O’ Level passes inclusive of Mathematics and English
• 2 A’ Levels
• Health and Safety training would be an asset
• 3 years’ experience in a similar position
• Any relevant combination of education, training and experience will be considered

Job Competencies:

• Technical Competencies: Behavioural Competencies:
• Competent in Microsoft Office Suite
• Integrity
• Telephone etiquette Organising and filing skills Customer Service skills Multi-tasking skills Communicating skills
• Time management
• Teamwork / Cooperation
• Initiative / Drive Customer Orientation Interpersonal Understanding Flexibility/Adaptability

Job Ref: RM

6,507 - 13,276 (TTD)

5 Jun, 2024 (35 days left)